Here is some useful information for arranging your event at Oaks Farm. If anything isn't covered off below, we are here to answer any queries or questions you have!
You will need to choose a caterer from our approved independent caterer list. We can highly recommend all of the approved catering companies. They are all dedicated to providing excellent hospitality at Oaks Farm and will ensure your wedding day runs perfectly. You will need to contact your chosen catering company and arrange to discuss in depth the catering for your Big Day. You may want to ensure that the caterer of your choice is available for the date of your wedding before confirming your venue booking. Your caterer will provide all the necessary tableware and waiting staff. All food must be supplied by your chosen caterer. The only food you can supply is your wedding cake.
Up until the end of your wedding breakfast all drink will be served by your chosen caterer. You are welcome to bring in your own reception drinks to be served before dinner and wine/ champagne for during your wedding meal. There is no corkage charge.
Once your wedding meal has finished, all your remaining drink will be stored away for you to pick up at the end of the evening or the next day. The Orchard Bar Company provides all evening drinks.
Please note that you are not able to run your own bar at Oaks Farm. If you would like a full range of spirits available before and during dinner then you may arrange for The Orchard Bar to open early.
All evening drinks will be provided by The Orchard Bar (any queries, contact Hayley on 07736 350 036). The bar opens to coincide with the end of your meal and closes at 11pm. Bar prices are available on request. Payment is taken by card only (no cash). There is no minimum spend.
Please contact Hayley if you would like The Orchard Bar open from earlier on your wedding day. There is no charge for the evening bar service, but a small charge is levied if you would like the bar open all day.
To book your registrars for the time and date you want to get married, please contact Croydon Registry Office via MarriageEnquiries@croydon.gov.uk, cc-ing Rose.Oliveira@croydon.gov.uk and desiree.william@croydon.gov.uk
You will also need to arrange a Notice of Marriage Appointment with your local Registry Office. This needs to be done less than a year before but at least 1 month ahead of your wedding date. This meeting must take place at least 2 months before the wedding if one of you is not a UK national (due to additional paperwork).
For those who would prefer a church ceremony, we have a very attractive, friendly local church called St. John The Evangelist in Shirley (www.stjohnsshirley.org.uk)
For non-legal ceremonies you can choose a religious leader or celebrant. We can highly recommend the following celebrants:
Lisa Jackson - 020 8655 2161, www.celebrantsurrey.co.uk
Nikki Wood – 07702 848164, www.perfectwordceremonies.co.uk
Kathryn Palmer-Skillings – 07432 341375, www.celebrantkathryn.com
Ali Williams – 07951 059494, www.perfectceremony.co.uk
In normal circumstances the total number of guests for the day must not exceed 100 and the total number of guests for the evening must not exceed 150.
Orchard Cottage is our honeymoon cottage situated in the heart of the garden at Oaks Farm. It is available on the big day from 11.00am. We ask you to leave by 10.00am the following day. ii. Breakfast will be provided for you by Glam Grazing Events Specialists. Please let us know if you have any dietary requirements.
We have a Bose music system in The Stables and The Barn. The all-round sound provides a pleasant musical backdrop for your ceremony and meal. You are very welcome to bring in your own CDs/laptop/phone to play music, although you would need to take responsibility for the actual management of the music that you provide. We cannot take responsibility for any computers or software that you bring along.
If you wish to book Oaks Farm, we will pencil in your provisional booking, if the date has not already been taken. We will ask you to complete a Booking Form. You will also be provided with accompanying Terms and Conditions. In signing the Booking Form you are agreeing to these terms. The Booking Form must be completed and returned to us, together with your deposit payment, within 2 weeks of your provisional booking. If we do not receive the Booking Form and deposit within this 2 week period, then the date will be released. If there is a good reason why you cannot meet this time limit then please let us know and we may be able to extend it.
Payment 1: To confirm your booking you will need to pay a deposit equal to 25% of the venue cost.
Payment 2: The second 25% instalment for the venue is due 12 months before your wedding date.
Payment 3: The third 25% instalment for the venue is due 6 months before your wedding date.
Payment 4: The final 25% instalment for the venue is due 2 months before your wedding date.
Payments can be made either by card or bank transfer when we have received your booking form. If you are making payment by bank transfer, please use the date of your wedding as the reference. Please note we do not accept cash.
The deposit and balance payments will be applied solely towards the cost of hiring the venue and includes no other services or facilities.
For Cancellation, Loss Damage and Liability
You MUST take out wedding insurance to cover your risk.
Please see section 14 and 15 of our terms and conditions dated June 2020.
We would highly recommend visiting Oaks Farm to soak up the atmosphere and to get a better idea of what we have to offer.
Please contact us if you have any questions or would like to arrange a visit.
To arrange a visit to Oaks Farm, or to request more information on the venue, please call us on 020 8654 6622, send us an email on events@oaksfarmweddings.co.uk or fill in our form below, and a member of our team will get right back to you.
Visits to the venue are by appointment only to ensure that we can dedicate our full attention to you and your requirements.
Our office hours are 9am-5pm Monday to Friday, but we are also available at weekends subject to weddings.